What SharePoint sprawl looks like
Make your company information easier to find, safer to share and ready for AI.
SharePoint sprawl is quiet until Copilot surfaces something it shouldn't.
What success looks like
A governed, searchable and AI-ready information environment
- Clear site structure with named owners
- Access reviewed and oversharing removed
- Sensitive information labelled and protected
- Search that returns the right answer
- Content lifecycle and retention applied
- Confidence to enable Copilot safely
Streamline document management and collaboration with expertly managed SharePoint Online environments tailored to your business needs.
SharePoint Online is the document backbone of Microsoft 365 — every Teams file, every OneDrive document, every intranet page and every Copilot answer is built on top of it. Configured well it's the most powerful collaboration platform an Australian SMB can buy; configured to defaults it becomes a sprawl of unmanaged sites, oversharing, broken search and unbounded legal liability. Mycelium 365 designs the information architecture, locks down external sharing, applies retention and DLP aligned to your record-keeping obligations, and runs quarterly access reviews so the platform stays governed as it grows.
Who this is for
organisations migrating off a file server or NAS, businesses where SharePoint and Teams have grown organically and nobody knows who owns what, and any regulated business — legal, finance, healthcare, defence supply chain — where document retention, external sharing controls and audit trails are non-negotiable. Particularly valuable if you're preparing for Copilot rollout, because Copilot inherits every oversharing mistake in your tenant.
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Information Architecture & Site Design
Site, hub and library architecture designed around how your business actually works — by team, by project, by client or by record class — rather than the default scatter of one-site-per-team. We document the model so future site requests fit the pattern instead of expanding the sprawl.
Permissions & External Sharing
Group-based permissions (no individual user grants), tiered external sharing rules per site sensitivity, guest user inventory with automatic expiry, and quarterly access reviews so permissions don't drift forever. Collaboration without the open-by-default surface attackers love.
Governance, Retention & DLP
Retention and deletion policies aligned to your record-keeping obligations, sensitivity labels with auto-classification, Data Loss Prevention rules to stop credit-card numbers and tax file numbers leaving over OneDrive, and audit logging on by default. Critical for legal, finance, healthcare and any business with regulated data.
OneDrive & Teams Integration
OneDrive deployed with known-folder move (Desktop, Documents, Pictures auto-sync to the cloud) so user data is backed up by default, Teams files mapped correctly into their underlying SharePoint sites, and clear guidance to staff on when to use each. The plumbing works the way users expect.
Reporting, Search & Optimisation
Storage analytics with cleanup recommendations, search tuning so people can actually find what they need, and usage reporting that highlights inactive sites, oversharing, and access patterns worth reviewing. We surface the data and act on it monthly.
What's Included
Benefits for Your Business
Frequently Asked Questions
What our clients say
Verbatim client reviews, grouped by responsiveness, technical expertise, security and ongoing support, sit on one page alongside the case studies and Microsoft Solutions Partner credentials behind them.
Read our client reviews