One secure environment for site, depot, and head office
Construction companies run on communication, documentation, and compliance — across job sites, depots, head office, and subcontractor networks that are never fully under your control. Mycelium 365 delivers managed Microsoft 365 and Azure for Australian construction companies: one secure environment where site teams, project managers, estimators, and office staff work from the same information, on any device, from any site.
IT challenges in construction
Dispersed teams and poor site connectivity
Construction crews, project managers, site supervisors, and trades subcontractors spread across multiple active sites need reliable access to drawings, RFIs, SWMS, project schedules, and communications — on devices that take a beating and in locations where connectivity is unreliable. Generic IT support built for office workers doesn't solve this.
Document and drawing control
Construction projects generate thousands of documents — architectural drawings, structural plans, variation orders, inspection records, subcontractor agreements, and WHS documentation. Without governance, these live across email, USB drives, shared drives, and individual laptops. The wrong version of a drawing on a job site is a quality and safety risk.
Subcontractor access management
Construction sites run on subcontractor networks — electricians, plumbers, concreters, and specialists who need access to project information but must not have access to everything else. Providing and revoking that access informally through shared logins creates security risk and audit exposure. Microsoft Entra ID and Intune manage subcontractor access with temporary credentials and scoped permissions.
WHS, compliance, and safety documentation
Paper-based pre-start checklists, SWMS, plant inspection records, and incident reports create version-control issues and real audit risk. Digitising these into Microsoft Forms, SharePoint, and Power Automate workflows closes the gap between field activity and compliance records.
Cyber security on shared and field devices
Site tablets, ute laptops, shared depot PCs, and subcontractor-supplied devices create attack surfaces that office-centric security models don't address. Microsoft Intune manages every device — company-owned and BYOD — with compliance policies that apply on the job site, not just in the office.
What success looks like
When IT is done right for a construction company, your site teams and office staff work from the same information — drawings are current, subcontractor access is controlled, WHS records are audit-ready, and field devices are secured without getting in the way of the build.
- Project drawings and documents versioned and accessible from any site
- Subcontractor access provisioned and revoked through Entra ID — no shared logins
- WHS records digitised with audit-ready trails in SharePoint and Microsoft Forms
- Site tablets and field laptops managed and compliant via Intune
- Essential Eight Maturity Level 2 controls in place for client and insurer requirements
- Teams replacing phone tag for site-to-office coordination
A simple plan to get there
Understand
We assess your Microsoft 365 environment, site connectivity, device fleet, and project document workflows — and produce a plain-language gap report covering security, compliance, and collaboration.
Fix
We resolve the underlying problems — SharePoint project structure, Intune device enrolment, Entra ID Conditional Access, subcontractor access lifecycle, and Defender configuration — and establish a secure modern foundation.
Improve
We manage, monitor, and continuously improve your technology environment on a fixed monthly fee — with a named account manager and unlimited helpdesk for site and office staff alike.
What Mycelium 365 delivers for construction companies
Mycelium 365 manages the full Microsoft 365 stack for construction companies — not just email and Teams, but the identity layer, the device layer, and the security layer that construction-specific IT demands.
Project document management via SharePoint
Mycelium 365 builds and manages SharePoint environments structured around your project lifecycle — site establishment, design, construction, handover, and defects. Drawings, RFIs, SWMS, and variation orders are versioned, accessible from the job site on any device, and governed so the right people see the right documents. SharePoint architecture for construction project management guide for how this works in practice.
- Project-specific SharePoint sites per job
- Version-controlled drawings and RFIs
- Granular permissions for subcontractors and consultants
- Power Automate workflows for document approval and distribution
Microsoft Teams for site-to-office communication
Teams replaces the phone tag and email chains that slow site-to-office coordination. Project channels, daily briefings, site photo sharing, and RFI tracking all run in Teams — with mobile access that works on site data as well as site Wi-Fi. Microsoft Teams Voice replaces your office phone system entirely.
- Project channels for each active site
- Daily site briefings and photo sharing in Teams
- RFI tracking and approval in Teams
- Microsoft Teams Voice replacing the office PBX
Microsoft Copilot for construction operations
Microsoft Copilot automates the admin load that construction companies carry: meeting summaries from site meetings, drafted variation letters, RFI responses compiled from drawing markups, and project status reports drawn from Teams conversations. Microsoft Copilot for construction companies guide for practical use cases.
- Site meeting summaries generated automatically
- Drafted variation letters and RFI responses
- Project status reports from Teams conversations
- Copilot readiness — SharePoint permissions and Purview classification
Microsoft Business Central for construction financials
For construction companies managing project costing, job budgets, progress claims, and subcontractor payments, Microsoft Dynamics 365 Business Central provides a purpose-built ERP that integrates with Microsoft 365. Microsoft Business Central implementation and management as part of its advisory practice.
- Project costing and job budget tracking
- Progress claims and subcontractor payments
- Integration with Microsoft 365 and Power Platform
- Fixed-price implementation and ongoing management
Intune device management for site and office
Every device enrolled, compliance policies enforced, remote wipe capability on lost or stolen site devices. Intune device management manages Windows, macOS, iOS, and Android — company-owned and BYOD — with application deployment that ensures your site teams always have the right tools.
- Company-owned and BYOD device enrolment
- Compliance policies enforced on site and in the office
- Remote wipe for lost or stolen devices
- Application deployment across Windows, macOS, iOS, and Android
Essential Eight cyber security
Construction companies are targeted for ransomware — the combination of financial records, contract documents, and often-lax field device security makes the sector attractive. Mycelium 365 implements Essential Eight Maturity Level 2 using Microsoft 365 Business Premium, providing the cyber security posture increasingly required by clients, insurers, and government procurement panels.
- MFA enforcement for all users
- Defender for Business on all endpoints
- Application control and patch management via Intune
- Evidence packs for client and insurer requirements
Construction companies Mycelium 365 supports
Mycelium 365 works with Australian construction companies across residential and commercial building, civil construction, fit-out, and specialist trades. From small building companies managing 10–50 users across one or two active sites, to mid-sized construction groups managing 50–300 users across multiple projects and states. Managed IT from Secure Essentials from $95/user/month or Modern Workplace from $150/user/month — fixed monthly price, no per-incident charges.
Real-world use cases for construction companies
Residential builder — 35 users across 3 active sites
A Melbourne-based residential builder managing 35 staff across three active sites had drawings scattered across email, USB drives, and individual laptops. Mycelium 365 migrated all project documents into SharePoint with a project-site structure, enrolled all site tablets and laptops into Intune with compliance policies, and deployed Microsoft Teams for site-to-office communication. The builder now has version-controlled drawings accessible from any site, and passed a client cyber security questionnaire without remediation.
Commercial fit-out company — 120 users, subcontractor access
A commercial fit-out company with 120 staff and a rotating subcontractor network was managing access through shared logins and ad-hoc email. Mycelium 365 implemented Entra ID guest access for subcontractors with scoped SharePoint permissions per project, deployed Conditional Access policies requiring MFA on all devices, and replaced the office phone system with Microsoft Teams Voice. Subcontractor access is now provisioned and revoked centrally — no shared logins, no lingering access.
Civil construction group — 280 users, Business Central
A civil construction group operating across Victoria and NSW needed to replace a legacy on-premise ERP with a modern system for project costing and progress claims. Mycelium 365 implemented Microsoft Dynamics 365 Business Central with project costing configured for construction workflows, integrated it with Microsoft 365 for document management, and enrolled all site devices into Intune. The group now runs financials and project documents on one integrated platform managed by one partner.
Why construction companies choose Mycelium 365
- Microsoft Solutions Partner — verified at partner.microsoft.com — not self-declared expertise
- Fixed-price, month-to-month — from $95/user/month, no lock-in contracts, written proposals before any work begins
- Australian data residency — all Microsoft 365 data hosted in Microsoft's Sydney and Melbourne datacentres under Australian law
- Site-aware support — helpdesk that understands site tablets, rugged devices, and the reality of construction connectivity, not just office desktops